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Coronavirus has created so much uncertainty in the working world, but employees are still expecting to be paid on time and employers are counting on payroll to keep operations running business as usual.
As the pressure of payroll continues to amplify, here are some best practice tips to improve payroll continuity. We hope that these will help you in the immediate future and provide you with food for thought when you’re evaluating how efficient your payroll is.
When Coronavirus struck and offices switched to remote working, many payrollers didn’t have the right tools to run the payroll from home. Instead of relying on spreadsheets and software installed on the desktop, opt for a cloud-based solution that allows your payroll team to work from anywhere they choose. Cloud-based technology is secure and reliable and ensures that everyone is working from the most accurate and up-to-date version.
Businesses that rely on paper payslips have struggled to get payslips out to employees on time. Paper payslips require a team of people to print off, put into envelopes and manually post payslips to every employee in the business. This requires a huge amount of resource and can be prone to human error if the wrong payslips ends up at the wrong address.
The efficient way? Go digital! By using digital payslips, employees can securely log on and view their payslip. SD Worx payroll includes self-service so employees can access their payslip from any device, and it contains configurable definitions which has been proven to reduce payroll queries on payday by 75%.
Every good payroller understands the importance of keeping up to date with legislation and regulations. Coronavirus has created some complex challenges across things like furlough, statutory sick pay, pensions and salary sacrifice and benefits in kind. Make sure you don’t get caught out by listening to experts like our payroll and legislation guru Simon Parsons who hosts regular webinars about these tricky legislative topics (Check out Payroll and the Coronavirus Job Retention Scheme.)
If you really want to make your payroll resilient, you should consider outsourced to a managed payroll service. Outsourcing can ensure compliance and accuracy, reduce recruitment and overhead costs, future-proof your business for scalability and make it more resilient to change.
With our fully outsourced payroll services, you can rely on us to navigate the ever-changing rules and regulations, complex calculations and arduous administration required to safely and securely pay your people. Our payrollers have been putting in the extra hours and working weekends to ensure our customers are paid accurately and on time. Learn more about outsourcing here.
Communicate honestly with your employees to put their minds at ease. If you are going to be late with payroll, then you must be open with employees so they can make alternative arrangements.
Outsourcing payroll is very much on the rise. It is now in the top 3 most desired outsourcing projects with 4 in every 10 HR leaders saying they want to introduce this in their own organisation. These key trends were taken from our latest Future of Work & People report when we researched the challenges and priorities of almost 3,000 senior HR leaders across Europe.
You’ve got a good relationship with your payroll supplier. They understand you, support you, they’re your hero and your rock at the end of every payment run. But… What if there’s something better out there? What about moving to a global payroll provider?
An exclusive relationship isn’t the only option…
Payroll needs to make strides in technology evolution and innovation, driving positive changes across the wider business and aligning with HR to attract talent. It will be more influential than ever before and key to future-proofing organisations. Payroll can be complex and challenging and comes with huge responsibility, but this is why we love it – and with 70 years’ experience, we also know some clever tips. Wherever you see yourself, when you have the tools, technology and know-how it’s a piece of cake to become unhealthily payroll obsessed.