2 July 2020 - Reading time: 5 Minutes
It’s fair to say that HR and Payroll teams have been tested as the Covid-19 pandemic unfolded. But after several months of firefighting, many organisations recognise that they need to make significant changes to their payroll and HR operations.
Organisations with cloud-based HR and payroll systems had an advantage when the ‘lockdown’ measures were announced, and employees were told to work from home. But it was a different story for organisations who were still using on-premise systems. Employees that needed to work from fixed locations to access payroll systems through their desktops struggled and their payroll operations were significantly disrupted. The solution: Upgrade your payroll and HR tech to a cloud-based system. Cloud-based systems are more reliable and secure compared to on-premise equipment. You can rest assured that your employees can log on safely at home.
The UK government announced measures to keep businesses afloat and help employees. Yet the guidelines around furlough and statutory sick pay have been challenging. Plus, understanding how this impacted annual leave, pension contributions and benefits and rewards. Without in-depth legislative knowledge, many organisations struggled to process employees’ pay correctly and were at risk of breaching employment laws.
The solution: Work with a payroll partner who has extensive knowledge of employment law and regulations. For example, SD Worx’s Managed Payroll team supported several of our customers through setting up and making their furlough claim.
Ensuring that your employees get paid is the number one rule of business. Yet, organisations are guilty of relying on a small team of people to look after payroll operations. When multiple people in the team had to take time off work, either due to coronavirus or caring for dependents, the whole payroll operation suffered.
The solution: By outsourcing your payroll, you’re scaling up your payroll operations and you can adapt more quickly to change. SD Worx’s Managed Payroll team acts as an extension of your in-house team taking care of the day to day operations for you. For example, our team of payroll pioneers helped a customer add hundreds of new starters onto their payroll system, so they got paid on time. This would have been a huge strain on the customer if they were relying on their in-house team.
Throughout the pandemic, HR teams dealt with an influx of new types of absences, from confirmed coronavirus cases and furloughed workers. These new absences were on top of the usual types of absence such as annual leave, maternity leave and general illness. The increased workload and pressure meant that absences were reported incorrectly, leading to inaccurate employee pay and incorrect reporting.
The solution: By choosing an HR system that is integrated with payroll, you can record absences and automatically send this data to payroll. This will help to process employee wages accurately and on time. Plus, you can use the payroll data to report on absences.
When organisations reply on manual processes and outdated systems, they are more prone to human error. Plus, in busy times, it’s natural that more mistakes occur. Your staff are stressed and want to blast through their to-do lists.
The solution: By switching to intelligent automated software, you can reduce the risk of human errors and increase compliance. SD Worx payroll software helps you save time and reduce inaccuracies
Did your organisation have a robust business continuity strategy or were you just winging it? If you had one in place, how often did you test it out and improve on the processes? It seems obvious, but to stay operationally resilient you must test your HR and payroll processes regularly.
The solution: If you aren’t sure how resilient your payroll operations are, you should take part in a payroll efficiency review. We’re offering a payroll review which assess your payroll. The efficiency review is free and will be conducted virtually. Find out more.
Download the ebook: Unexpectedly simple: Outsourcing your payroll is much easier than you think
Misconceptions around payroll outsourcing could be holding back your business. Our customers find that moving to a managed payroll service pays them back dividends, driving productivity, increasing ROI and giving payroll teams the opportunity to focus on strategic rather than tactical initiatives.
We understand that managed payroll can be a daunting topic, so we’ve put together some useful information to help you make an informed choice about your payroll strategy.
Don’t let perceptions about switching payroll provider stop you from improving your payroll. In this article, we debunk the five most common myths of changing payroll providers.2 March 2021
Follow our tips to make moving payroll suppliers as smooth as possible.2 March 2021
The prospect of handing over responsibility for your payroll to an outsourced partner can be daunting enough, without having to worry about something going wrong during the implementation phase. In this blog, we explore 5 key steps to make sure the transition runs smoothly.8 February 2021
When senior HR or Finance leaders consider outsourcing payroll, one concern often raised is that they will lose knowledge, in the form of internal expertise or skilled personnel. When you take a closer look at how outsourcing works, however, you could make the case that the opposite is true.8 February 2021
Payroll faces constant challenges caused by limited budgets, changing personnel, evolving technology, new legislation and more. Here’s why outsourced payroll remove the risk.8 February 2021
While cost reduction is the one thing everyone will take into consideration, there are other supplementary reasons why organisations believe it’s best to outsource their payroll function.8 February 2021
Integration has to be a priority consideration whenever an organisation is looking to choose an outsourced payroll partner. Our blog explores the key considerations.8 February 2021
When it comes to outsourcing payroll, people often feel nervous. Relinquishing control to a third party is a big step. But are you really losing control when you outsource payroll? Our blog explores why this isn’t the case5 February 2021
Debunking outsourcing myths, this blog explains how you can confidently move to fully managed payroll whilst retaining and even improving control.7 December 2020
As a leader in payroll and/or finance, you know that payroll is subject to HMRC rules that are complex and changeable. This blog explains the importance of benchmarking your payroll processes to ensure they are always ‘audit-friendly’ and efficiently adding value to your organisation.
Revealing the hidden costs of in-house payroll vs. outsourcing, this blog presents a perspective that could save you money in the long-term, improve your payroll and help you stay competitive.11 October 2020
HR leaders play a pivotal role in the future success of the workplace. Cathy Geerts, Chief HR Officer at SD Worx, explains more in her blog.22 July 2020
Over the years, Fiona McKee, HR Director at SD Worx UK and Ireland, has heard many inaccurate, and often amusing, assumptions of what working in HR is like. She shares the most common misconceptions in her blog.22 July 2020
How to build resilience into your new normal strategy
Misconceptions around payroll outsourcing could be holding back your business. Our clients find that taking the step to outsource pays them back dividends, driving productivity and giving payroll teams the opportunity to focus on strategic rather than tactical initiatives. We understand that payroll outsourcing can be a daunting topic, so we have debunked some of the most common myths to help you make informed choices about your payroll strategy.26 June 2020
HM Revenue and Customs (HMRC) has updated guidance in readiness for the commencement of the second part of the Coronavirus Job Retention Scheme (CJRS). Simon Parsons, Director of Payments, Benefits & Compliance Strategies at SD Worx UK, shares his interpretation of the changes and what this could mean for employers.P. Simon Parsons - 15 June 2020
Are you prepared for the rise of the long-term home worker? Help your employees thrive while they are working from home with these top tips.20 May 2020
As the pressure of payroll continues to amplify, here are some best practice tips to improve payroll continuity.13 May 2020
The way we work is never going to be the same again. Find out which big changes will affect HR.11 May 2020
Our resident payroll and legislation guru answers your questions about furlough and SSP.29 April 2020
In our second #KeepItHuman interview, Oliver Mead, SD Worx Sales Director, discusses how he’s helping his team to adapt to remote working.1 April 2020
Discover how Coronavirus is affecting employee pensions and get to grips with The Pension Regulators advice.31 March 2020
Discover the latest customer information update from SD Worx regarding the Covid-19 virus.30 March 2020
Paul Thickett, SD Worx Payroll Services Director, shares how he’s keeping the UK paid and motivating his team during this challenging time.24 March 2020
Has your business temporarily closed? Find out how the Coronavirus Job Retention Scheme could support your business.24 March 2020
We’ll help you make sense of the government’s advice on Statutory Sick Pay and taking care of your employees during COVID-19.24 March 2020
There have been many publications about the Good Work Plan over the past 18 months and it can be confusing to work through complex, legislative documentation to understand how you stay compliant. While the good work plan covers many topics, this blog aims to take you through one aspect of this, Holiday Pay, and asks the simple question – are you ready for the changes?29 October 2019