14 August 2017
As an employee, sometimes it’s not clear what everything actually means on your payslip. To support National Payroll Week and help educate the nation, we’ve created a list of some of the most common terms that can appear on your
payslip, along with an associated description.
Money owed for an underpayment in the past. This may have been because of a mistake made by you or your employer, or a past entitlement that missed the payroll deadline. Back pay is a common method of payment for a raise in salary that has been backdated to an earlier date in the year.
Extra pay awarded because sales or targets have been achieved. This could be a contractually agreed payment or discretional by the employer.
Your company may pay expenses owed to you through your normal payroll. They are paid by your employer as reimbursement for expenses you have incurred due to your work e.g. travel to a client meeting. These expenses must be related to your job or business for them to be non-taxable.
If you are a designated first aid officer your employer may pay you an allowance. This payment is treated as earnings and therefore is subject to Income Tax and National Insurance.
This where you have voluntarily agreed to donate to a charity or multiple charities via your employer. Your donation is taken from your pre-tax salary.
Your total pay before anything has been taken off, like tax and National Insurance or other deductions.
This could be for holiday soon to be taken, or to pay for holiday accrued that was not taken but owed and now paid as you are leaving employment.
The amount of tax due from your pay this pay period prescribed by government. Tax is calculated only on your taxable pay. Taxable pay is your gross pay minus any pay elements that are not subject to income tax, like your pension contributions or payments made to a charity through GAYE.
This deduction is in respect of any loans that your employer has provided you, and for which you have agreed to repay over a specified period. This could be for travel, education, or other related benefit/support.
If you are a mother who isn’t at work because you’ve just had a baby and you’re getting Statutory Maternity Pay (SMP), this will be shown on your payslip. You may also receive additional maternity pay from your company which will usually be listed separately.
National Insurance is a system used in the UK to gather contributions paid by employees and employers towards the cost of certain state benefits, like the state pension. The National Insurance that comes out of your pay depends on how much you earn and what NI category you are given.
The amount you receive once all deductions have been taken off, i.e. what is paid into your bank account, your total ‘take home’ pay.
This is the category of National Insurance being used to calculate your National Insurance contributions. Category A is the standard letter used for someone between 16yrs and state retirement age. Different letters mean different rates of contribution payable.
Every National Insurance contributor is allocated a NI number as a unique identifier. It consists of two letters then six numerals then one letter. You have to have an NI number to work in the UK.
This is payment for working above your contractual hours. This may be paid with a premium. This may show in the title, so overtime at double time could be shown as Overtime DT, or O/T x 2.
Overtime can be paid at a flat rate. It might also be paid at other rates such as time and a third, time and half or even triple time. This will depend on your contract of employment. Normally only additional rates of pay would show under this element.
What you have earned before any deductions have been made.
If you are paying towards a workplace pension that your company has set up or arranged access to, the amount you’re contributing will be shown. If your employer is contributing too, that may also be shown.
Money paid to you when employment is terminated without notice, instead of the employee working through a notice period and receiving pay in the normal way.
This deduction will be shown if you have entered into an employer savings scheme.
Extra premium payment made because you are working hours that are considered special or unsociable such as overnight or weekends.
This might be shown as SPP on your payslip. The rate of pay is set by the government and normally changes each April. This is pay that an employee can receive whilst taking paternity leave providing certain conditions are met.
This might be shown as SSP on your payslip. The rate of pay is set by the government and normally changes each April. This is pay that you are entitled to if you are off work sick for four days or more in a row, and you meet certain conditions. SSP is treated like the wages or salary it replaces, so deductions will be made in respect of tax, National Insurance, student loans and so on.
If you have received a student loan whilst studying you must repay this amount through your earnings. Repayments start the April after you leave higher education and once your income reaches a certain threshold. For the 2017-2018 tax year this is £17,775 per year for Plan 1 (English and Welsh students who started before 1 September 2012 and all Scottish and Northern Irish Students) or £21,000 for Plan 2 (English and Welsh students who started on or after 1 September 2012).
Some payslips will have a section which shows how much you have been paid so far in the current financial year (6 April to 5 April). It might also show totals for how much you have paid in tax, National Insurance, student loans and pensions.
A tax code is used by your employer or pension provider to calculate the amount of tax to deduct from your pay or pension. The code will be a number and a letter. If you have the wrong tax code you could end up paying too much or too little tax.
If there is something that you aren’t sure of on your payslip, or think that something is wrong, the best people to contact are your payroll or HR colleagues who should be able to help.
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The year 2016 has been a fairly strange one; the UK voted to leave the European Union, David Cameron resigned, we had our second female prime minister, many ministerial heads shuffled, the pound crashed, stock markets went up at their highest and Lynn Homer of HMRC retired! There is much to do to progress Britain into prosperity for the future...5 January 2017
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During Christmas and the associated holiday season, payroll managers experience some annual adjustments and events. Simon Parsons takes us through some of the festive benefits – and the associated tax implications.18 December 2017
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Simon Parsons, Director of Compliance strategies, SD Worx UK, responds to the Government’s new advice regarding payrolling benefits in kind.9 September 2020
Part two of our blog, our Commercial Director John Cusack and Business Development Manager Steve Knapman, built upon the information outlined by Mercer in part 1 – and discuss how SD Worx’s analysis tools can provide you with in-depth statistics on the gender pay gap. Read more on some of the useful points that we took away from the webinar...10 July 2017
The gender pay gap has been a hot topic for years, dominating discussion in the media and in boardrooms. Seemingly refusing to close, the gap stood at 9.4% in 2016, down from 17.4% in 1997. While the UK is getting nearer and nearer to gender parity in pay, figures suggest it still has a long way to go...19 June 2017
Globalisation is a word synonymous with the rise of industry. However, recently we may have heard it thrown around a boardroom alongside the other generic buzzwords, and as such something about it becomes disjointed and bereft of purpose. In reality, globalisation is a powerful force – something that should be cultivated and respected in the corporate world.18 December 2017
In this article, Simon Parsons offers updated advice for employers on how to ensure that the New Starter Checklist (formerly P46 form) is submitted correctly.28 August 2017
There have been many publications about the Good Work Plan over the past 18 months and it can be confusing to work through complex, legislative documentation to understand how you stay compliant. While the good work plan covers many topics, this blog aims to take you through one aspect of this, Holiday Pay, and asks the simple question – are you ready for the changes?29 October 2019
Discover how Coronavirus is affecting employee pensions and get to grips with The Pension Regulators advice.31 March 2020
With workers concerned about their health and job security, it is vital payroll teams look at what they can do to improve confidence, so workers don’t lose faith in the company they work for. This blog examines how good payroll and workforce management can increase employee trust.7 December 2020
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This article is intended to give a balanced view of payroll software versus payroll services. In the UK, the markets for payroll software and service co-exist and will continue to do so for the foreseeable future.8 January 2018
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We’ll help you make sense of the government’s advice on Statutory Sick Pay and taking care of your employees during COVID-19.24 March 2020
Follow our tips to make moving payroll suppliers as smooth as possible.2 March 2021
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1 September 2017
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How to build resilience into your new normal strategy
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Every year UK businesses lose £12 billion from payroll fraud. In this blog we’ll explain the common types of payroll fraud and share tips on how to stop it from happening to your business.14 September 2020
A recent ‘Workplace of the Future’ survey of 250 industry professionals revealed that 88% of CFOs and CHROs expect an increase in payroll technology investment by 2025. Why? The world of work is changing rapidly and to prepare for the workforce of the future, businesses must start adapting, quickly.3 May 2019
In some tax years, the way pay dates fall for weekly based payrolls means that an employer ends up making one more payment than usual to employees at the end of the tax year.
For weekly payroll this is known as a Week 53, for a 27th fortnightly payroll a Week 54, and for a 14th Lunar a Week 56 payment.18 September 2017
The law requires that a payslip is provided to all employees each time they are paid. The exception to this legal requirement means that for the following there is no obligation to provide a payslip, non-employees: contractors, freelancers and workers. There are additional categories where a payslip is not required: police service; merchant seaman; master and crew of share fishing vessel.15 March 2018
Our resident payroll and legislation guru answers your questions about furlough and SSP.29 April 2020
Revealing the hidden costs of in-house payroll vs. outsourcing, this blog presents a perspective that could save you money in the long-term, improve your payroll and help you stay competitive.11 October 2020
We thought 2013 was busy with the introduction of Real Time Information, but looking back it now seems a doddle! 2016 is proving to be one of the most substantial change years ever for payroll, software and service providers and especially payroll managers. Never before have I seen such a wide, heavy plethora of change. Now seems a good time to start the preparations in earnest and put the brain in gear...25 January 2016
As the business world becomes ever more disparate and global, it comes as no surprise that managing payroll across multiple markets is presenting more challenges than ever before. To delve into the issues at hand, our SD Worx Global solution and services team recently conducted pan-European research to gauge a better understanding of the key payroll challenges impacting modern multinationals, as well as the changes that industry professionals want to see in the New Year.9 January 2017
With the result of the UK referendum to leave the European Union and indication by Scotland's first minister to run a further Devolution referendum, Simon Parsons considers the potential implications for the next few years for Scotland and Payroll services...8 August 2016
Discover the latest customer information update from SD Worx regarding the Covid-19 virus.30 March 2020
On 6th February at Hilton Park Lane in London, we joined HR and payroll professionals from across the globe for the SD Worx European Conference 2018. With the "Future of Collaboration: HR leading the way" theme, this one-of-a-kind event played host to industry-leading experts, practitioners and organisations.16 March 2018
Offering an interesting and competitive pay package, but not highlighting it afterwards, is a bit like a rainbow in the dark. As not even half of employees regularly look at their payslip, many will undoubtedly lose sight of what they actually earn. Pointlogic's software package inspire is an excellent tool for making it clear to employees what they receive in addition to their salary, and acts as an incentive for greater motivation and engagement.4 March 2021
News of poor payroll can spread like wildfire. The sign of a good payroll function is often that it takes place quietly in the background. If it goes wrong however, it can have a catastrophic impact on both employees and the business as a whole.26 March 2019
Debunking outsourcing myths, this blog explains how you can confidently move to fully managed payroll whilst retaining and even improving control.7 December 2020
In the 2015 Queens speech, the Government set out to create 3 million new apprenticeships by 2020. As part of the Enterprise Bill, apprenticeships would gain the same legal treatment of degrees. ‘The Richard Review’ brings new standards being developed by ‘trailblazers’ and new funding trialled giving employers greater control over spend on training delivery.11 April 2016
The topic of a managing global payroll systems has been voiced by many thoughts leaders in the industry. In our previous blog, Doug Sawers, Managing Director of SD Worx UK & Ireland went into detail on the matter. This week, we sat down with David Munn, Director of Global Payroll Services, where he shares his views.30 October 2017
The COVID-19 virus situation is developing rapidly and affecting us all, both personally and economically. We want to assure you that we are here for you, and that you and your employees can continue to count on our services.20 March 2020
What is the process of putting in a claim for furlough? We get to grips with the steps you need to undertake.23 April 2020
Has your business temporarily closed? Find out how the Coronavirus Job Retention Scheme could support your business.24 March 2020
With the ever-increasing benefit costs for company cars for both the employee and the employer, and the new rules for Optional Remuneration Arrangements (OpRA), is a company car as cost-effective as it once was?20 December 2017
The gig economy has disrupted the status quo of work with its capability to affect economies around the world and has transformed industries by instant disruption through digital innovation.
Some commentators argue it is a terrifying future; others have a more positive outlook suggesting this disruption unlocks opportunities that must be embraced so society can evolve and improve.12 October 2017
GDPR is set to see the biggest shake-up in the way we handle data since the Data Protection Act of 1998. Over the last few years, the processing and control of data has seen many systematic changes. Updated legal obligations set out in the Regulation such as the ‘lawful basis’ of the processing of data is sure to see more changes to data handling.27 November 2017
Retention of the personal data is ‘lawful basis’ where it is necessary, for compliance with a legal obligation, for the exercise or defence of legal claims. For Payroll and HR reasons, employers must hold and retain personal information about their employees and former employees to meet these legal requirements.4 December 2017
Payroll managers still receive instruction from HR departments and solicitors that a termination payment must be taxed at Basic Rate. Why these continue to be demanded since the rules changed on payment after leaving we do not know.25 September 2017
It might have been costly to change payroll suppliers twenty years ago, but thanks to modern technology it doesn’t cost nearly as much as resource and time as you might think. Uncover the truth in our blog.14 September 2020
Payroll and HR data has the potential to unlock strategic value that has not previously been so readily available and accurate.1 July 2020
Global Payroll Week is an annual opportunity to put the world of payroll in the spotlight. At SD Worx, we have relied on our payroll specialists during the past month more than ever before. Despite the unravelling pandemic and the most bizarre social circumstances we have faced in a long while, all salaries were processed smoothly and on time. That's quite a feat.27 April 2020
Businesses are waking up to the power of payroll. Agile financial leaders are prioritising investment in payroll technology and automation through SaaS or outsourced solutions. Read our blog to find out why.14 September 2020
Senior professionals predict major changes to the workforce by 2025. According to our research The Workforce of the Future, working part-time, freelance or being able to choose hours/days will be favoured over traditional working styles. Employees will expect more support and advice on financial matters, and Payroll and HR will align more closely to provide this. Payroll will become much more influential in attracting and retaining employees. As a result, 78% of professionals say that payroll needs to evolve and innovate, and technology will be key.2 September 2019
With Christmas upon us, payroll managers will be experiencing some annual adjustment planning with the holiday season. In this blog I explore some of the most common scenarios in December's pay cycle.7 December 2015
A few years ago, what was then Ernst and Young (now EY) reported in its paper Global Payroll: Myth or Reality? that 55% of multinational firms believed that single provider global payroll vendors didn’t exist.2 October 2017
In today's world, "human capital management" seems to be the hot topic of choice. A complete HCM solution covers all the people related processes and data in an organisation, and by its very nature can get pretty full on and complicated to implement, with greater upheaval and cost involved. For that reason, it is not always appropriate for an organisation to consider changing all aspects of their HCM in one fell swoop.6 June 2016
Employer representatives sitting on the Statutory Payments Consultation Group have been pleading with the various government agencies involved in Statutory Payments to make clearer what employers have to do to comply with Maternity Rights, especially in light of the extension of rights to non-cash benefits.16 October 2017
It’s natural to have concerns about moving your payroll operations to a managed supplier, but we’re here to put your mind at ease. We’ve got your back. Moving to our managed payroll service is not as complicated as you might think.12 June 2020
The UK prime Minister announced new lockdown restrictions in response to increasing Coronavirus cases. What do the new restrictions mean for payroll and HR professionals in the UK? Find out more in our blog.P. Simon Parsons - 2 November 2020
Until recently, payroll has not been given high strategic importance and so has never needed to be particularly innovative. The modern, fast-evolving workforce is now driving significant changes to this status quo however, with both managers and employees looking to embrace disruptive technology that helps the business to innovate and transform.1 October 2019
Integration has to be a priority consideration whenever an organisation is looking to choose an outsourced payroll partner. Our blog explores the key considerations.8 February 2021
Step back in time five years and you would struggle to move for articles and white papers on big data and analytics. These were the hottest topics in technology and the excitement surrounding them was at its peak. Last year, analyst Gartner dropped its hype cycle for Big Data, confirming in an article, entitled: The Demise of Big Data, Its Lessons and the State of Things to Come” that “we did it to move the big data discussion past hype and into practice”. Certainly when it comes to the HR arena, big data and the analytics tools that can be built on top of it are now in a maturing phase.14 November 2016
Savvy CFOs and finance leaders have spotted an opportunity to maximise ROI and increase operational resilience by outsourcing payroll operations. We explain the financial benefits in our blog.14 September 2020
To celebrate the one-year anniversary of Payroll Question time, we spoke to the panelists about how the industry has changed in the last 12 months, what HR and payroll professionals need to focus on in 2021 and beyond, and what’s next for Payroll Question Time?9 April 2021
Payroll faces constant challenges caused by limited budgets, changing personnel, evolving technology, new legislation and more. Here’s why outsourced payroll remove the risk.8 February 2021
CIPP’s Senior Policy & Research Technical Lead, Samantha Mann, tells us how she fell into the world of payroll and her predictions on how payroll will change in the next 10 years.9 November 2020
When senior HR or Finance leaders consider outsourcing payroll, one concern often raised is that they will lose knowledge, in the form of internal expertise or skilled personnel. When you take a closer look at how outsourcing works, however, you could make the case that the opposite is true.8 February 2021
‘Disruptive’ technology is technology that replaces old ways of doing things. For example, the smartphone has revolutionised the way we interact with friends,
family, institutions & media. When SD Worx launched online payslips in 1999 this was met with concern around security & access. Fast-forward
to 2018, and no credible provider is without a mobile payslip. In short the smartphone has disrupted the market and most people have moved on from
8 November 2018
As a leader in payroll and/or finance, you know that payroll is subject to HMRC rules that are complex and changeable. This blog explains the importance of benchmarking your payroll processes to ensure they are always ‘audit-friendly’ and efficiently adding value to your organisation.
The right workforce management module can help businesses stay afloat during these tough times and avoid common pitfalls.15 April 2020
Payroll is essential to your business. You can’t afford to get it wrong. Our Managed Payroll Pioneers give you the best of both worlds; market-leading payroll software delivered by exceptional payroll professionals. Why settle for anything less?12 June 2020