Document Management

Secure document management system

 

Managing the volume of documents that the HR department deals with daily is an endless challenge. Our HR document management system makes life easier by having a centralised HR document storage that’s easily maintained and accessible, as well as being fully secure and GDPR compliant.

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A practical and automated document management solution

The HR department handles high volumes of digital paperwork and documents for every employee in the organisation throughout their lifecycle with the company.

There are hundreds of HR documents that much be looked after, including:

  • CVs
  • Employee contracts
  • Codes of conducts
  • Policies
  • Payslips
  • Performance reviews

Additionally, these types of personnel files are confidential and must be kept secure and stored in accordance with GDPR legislation. The need for a secure, compliant document management system has never been greater.

As consumers, we’re used to accessing our digital information and documents instantly from our mobile devices, so why should the workforce expect anything less?

A centralised HR document management system helps your organisation become more efficient, organised and secure. When it comes to storing, maintaining, accessing and removing HR-related documents and files, our document management system is unbeaten. Your HR team can securely access documents at any time and the information is searchable and easy to retrieve.

 

Document Management System FAQs

What is a document management system?

A document management system is designed to store, manage and keep track of electronic documents on one secure platform. Businesses use this to manage HR documents such as employee contracts, CVs company policies and more.

What are the benefits of document management software?

The main benefits of document management software include:

  • Increasing HR productivity
  • Allowing company-wide visibility on important HR documents
  • Helping to keep documents secure and safe
  • Making it easier to analyse HR data such as staff churn
  • Helping to keep your organisation compliant with data protection laws

What to look for in a document management system

Document management systems come with varying features depending on your HR software provider. However, as standard, they should:

  • Have a straightforward file structure
  • Have easily accessible cloud-based storage
  • Be fully compliant with local laws and regulations
  • Be able to integrate with your other HR systems

Fortunately, you can access all of these features and more with the SD Worx document management system.

Is a document management system secure?

Yes, document management systems must be secure to protect employees sensitive HR data. Here at SD Worx, the data is securely stored on the cloud, and it can only be accessed by cleared members of your organisation.

How much does document management software cost?

Document management software costs can vary depending on a number of factors. This includes:

  • The size of your organisation
  • Your organisation's structure
  • Your HR software provider

Here at SD Worx, we can offer a personalised document management solution to suit your needs and budget. Get in touch today to learn more.

 

Benefits for your organisation

  • Easy and efficiently manage HR documents and files from multiple systems in one secure place.
  • Count on a paperless and fully integrated approach to HR workflows to create, share and manage HR documents.
  • Reduce risks posed by privacy, security and compliance with a centralised, secure document database.
  • Reduce admin tasks, giving way to the HR Team to be more efficient and productive.
  • Remain ahead of compliance requirements and facilitate reporting and audit processes by scrutinising file expiry dates.

What we offer

  • A cloud-based document management solution that enables fast and secure access to centralised HR and employee documents.
  • A fully compliant HR document system with the laws and regulations of the countries where your organisation and workforce have an active presence.
  • Seamless integration with your HR ecosystem, automatic sync and update of files and documents.
  • Role-based time-sensitive access to files and documents – by internal users and third parties – to keep a full record of all file modifications.
  • A configurable platform to suit your organisation’s needs.

Our solutions

Ready for the next step?

We ensure success at the heart of your organisation, so that you and your employees can grow to their full potential. Join SD Worx now and acquire a strong partner in People Solutions.

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