UK Payroll

Trusted UK payroll services


With hundreds of legislative rules and ever-changing policy updates to comply with, UK payroll can sometimes feel like a minefield. In such a fast-paced and constantly evolving space, you need to keep on top of change, or partner with someone who can. Using our people, expertise and technology, our UK payroll service empowers your employees and support your business’ payroll needs.

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An effortless UK payroll solution

If you’re grappling with a complex organisation and ever-changing UK payroll legislation, you need payroll solutions and services that keep things simple. With our cloud-based payroll software and fully outsourced UK payroll services, you can streamline your processes and ensure that your people are paid accurately on-time, every time.

We’re the longest-serving provider of payroll services in the UK, with over 75 years of experience and industry-leading payroll accuracy. We provide payroll solutions for medium-to-large across the UK and work with some of the UK’s best-loved brands across a variety of industries. We’re proud to have some of the most dedicated and passionate payroll and HR experts working on our team.

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UK Payroll FAQs

How does payroll work in the UK?

Payroll in the UK is processed through the Pay As You Earn (PAYE) tax system. It's your responsibility as an employer to accurately report how much your employees earn, and any deductions, to Her Majesty's Revenue and Customs (HMRC).

You'll need to process payroll prior to your employees' payday, this is usually once a month. If you're a medium-large enterprise, our payroll software and outsourced payroll services uncomplicate UK payroll, meaning that you can focus on your bottom line.

How long do I need to keep my payroll records in the UK?

In the UK, it's a legal requirement to keep your payroll records for 3 years (from the end of the tax year). If you destroy or lose your records, or they're found to be inaccurate, you could receive a fine from HMRC.

How much do payroll services cost in the UK?

Payroll service costs will vary depending on the size and complexity of your organisation. The larger your business, the more employees payroll have to process and the more your payroll services will cost.

In general, businesses are charged a fee per employee processed per month (PEPM), or per payday, depending on your payday frequency.

How do I keep up to date with UK payroll legislation?

You can keep up to date with UK payroll legislation through HMRC. This is the most accurate and reliable source of payroll information.

UK payroll is constantly changing and evolving, and you'll need to stay on top of any changes to ensure your business remains fully compliant with HMRC's regulations.

Keeping up to date with the ever-changing UK legislation can be time-consuming and confusing. If you outsource your payroll with SD Worx, we guarantee that you will remain compliant with payroll legislation, saving you time and money.

What are the UK payroll process steps?

The UK payroll process involves the following steps:

  • Register as an employer through HMRC (and get a PAYE online login).
  • Select a payroll software provider. This is so you can keep track of employees details, salary, deductions to report this to HMRC.
  • Collecting and keeping records.
  • Updating HMRC about your employees.
  • Note down pay, make deductions and report this to HMRC.
  • Pay HMRC tax and National Insurance Contributions (NICs).

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Benefits for your organisation

  • Ensure continuous compliance with continually updated UK legislation.
  • Reduce the costs of IT infrastructure, maintenance and data security as well as indirect costs such as compliance and payroll expertise.
  • Scale up or down as your needs change with solutions and services that grow alongside your business.
  • Employee and manager self-service empowers your people to perform administrative tasks themselves and boosts the employee experience.

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What we offer

  • Tailored payroll services, from SaaS or managed payroll services to specialist payroll services.
  • A dedicated account manager and access to a team of payroll and HR experts who are skilled in UK legislation and policy.
  • A range of powerful payroll reports based on real-time data, unlocking accurate reporting and forecasting at any moment.
  • Dynamic mobile payslips enable your people to access their payslips at any time on any device.

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Our solutions

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Get in touch today to discover how our solutions can transform your Payroll and HR operations