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Five warning signs: when your Workforce Management solution fails to WOW

Since legal requirements for time tracking came into force, many businesses have some kind of workforce management solution in place out of necessity. In a lot of cases, it’s the easiest and cheapest way they could find to remain compliant—whether it’s online, on paper, or a bit of both. While this may solve the problem in the short-term, it might be surprising to realise just how much it can cost a business over time.

Is your current workforce management solution holding you back? Here are five warning signs to watch out for:

    1. You’re wasting too much time collecting payroll data

    Does it take your team over a day to gather time and attendance data prior to monthly payroll? Do you notice a clear peak in workload during the payroll period? These are signs that your workforce management solution should be working harder for you.

    With the right software, you can find out exactly how many hours someone worked and when, and seamlessly align this data with accurate pay rates, allowances and adjustments—in just a few clicks.

      2. Workflows are too long and complex

      One of the most common ways to make a project more complex is to involve a lot of people in the approvals process. Approving a leave request, for example, should only take one manager a few clicks, because they have all the information they need at their fingertips. If managers are consulting HR or other colleagues to get visibility of presence and absence, then you know you have a problem.

      A smart digital WFM solution solves this by providing an easily accessible overview, and by allowing employees to make changes themselves wherever they are—for example through the use of a dedicated app.

        3. Non-compliance is always a worry

        Working 9-5 has now given way to flexible working hours built around childcare priorities and personal wellbeing. Meanwhile, post-pandemic economic pressure is leading employers to re-evaluate the contract and shift types they offer. As a result, government policies on reward and benefits are continuously under review. When working with legacy workforce management tech, non-compliance can happen easily, because your software does not automatically update in line with legislation.

        The best way to avoid the risk is to choose a cloud-based solution from a provider that goes even further—by enabling in-person conversation with compliance experts when you need it.

          4. Reporting is an uphill struggle

          One of the biggest advantages of the right workforce management solution is all the data it can provide you with, which enables you to make smarter strategic decisions for your business.

          You need a clear overview of time and attendance patterns in order to spot potential challenges, including likely causes for absenteeism, for example. If your current WFM solution doesn’t allow you generate clear reports, quickly, then such issues can easily fall through the net.

            5. Employees are feeling the strain

            The biggest risk of the wrong approach to workforce management is the one that all other risks lead up to: employee dissatisfaction. As the War for Talent shows no signs of slowing down, employee experience, development and retention is an urgent priority for HR teams across Europe.

            What many don’t realise, however, is that workforce management is their secret weapon. People feel happier at work when the aspects of their working life that matter most to them—such as getting paid on time, and in full, or requesting leave when they need it most—are effortless and easily accessible. It turns out that holds a lot more weight than the most extravagant office party.

            Looking for a workforce management solution that WOWs your team? Book a free, no-obligation consultation with an SD Worx expert, for personalised advice.