Payroll Providers: How to make a seamless switch

If payroll errors, inefficiencies, or outdated systems are causing constant headaches, switching to a better payroll provider might be the smartest move your business makes. But many companies avoid making the switch out of fear of disruption, data loss, or a complicated transition process.

The good news? Switching payroll providers doesn’t have to be difficult. With the right approach (and the right provider), it can be a smooth, stress-free transition.

Frequent Payroll Errors – Late payments or incorrect salaries are a red flag.
Manual, Time-Consuming Processes – If payroll takes too much time and effort, it’s time for an upgrade.
 Lack of Compliance Support – Employment laws change constantly. If your provider isn’t keeping up, you could be at risk.
 Poor Customer Support – If your payroll provider isn’t responsive when issues arise, it’s time to look elsewhere.

Step 1: Identify What You Need – Do you need automation, better reporting, or compliance support? List your must-haves.
Step 2: Use a Switching Tool – Tools like SD Worx’s Payroll Switching Quiz help assess whether your payroll is working for you—or if it’s time for a change.
 Step 3: Use our RFP Template – A Request for Proposal (RFP) template helps compare providers and ensures you choose the right fit.
Step 4: Plan the Transition – Work with your new provider to set clear timelines, test the system, and ensure a smooth handover.

A prime example of a business successfully switching payroll providers is AG Barr, the well-known soft drinks company. They faced challenges with their in-house payroll processes, which were causing inefficiencies and costing valuable time. By transitioning to SD Worx Managed Payroll, AG Barr improved accuracy, saved resources, and created a more reliable payroll experience for employees.

With 80 years of payroll expertise, we know how to make transitions seamless. Our team handles the heavy lifting, ensuring:

• Minimal disruption – No payroll delays during the switch.
• Expert guidance – Support every step of the way.
• A future-proof payroll system – Scalable, efficient, and stress-free.

Switching payroll providers shouldn’t be a hassle—it should be an opportunity to improve accuracy, service and your solution. If your payroll provider isn’t making life easier, maybe it’s time to explore your options.

💡 Take the Payroll Switching Quiz today and find out if it’s time for a change!