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SD Worx HR

Expense Management

Make expenses easier from receipt to reimbursement. Employees can capture and submit expenses on the go, while automated approvals and clear records help managers and HR keep spending moving, accurate and under control.

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Make expenses easier for everyone

Speed up approvals and give your teams better visibility of spending, policies and records.

A better experience for employees

Make claiming expenses quicker and easier, wherever employees are working.

Less admin, more time back

Reduce manual processing and repetitive tasks for employees, managers and HR.

Greater control over spending

Apply expense policies consistently and keep better control of costs across your organisation.

More confidence in your data

Keep accurate, accessible expense records to support reporting, compliance and better decisions.

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European countries covered

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own HR experts

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years of expertise

Everything you need to manage expenses

Turn receipts into claims in seconds

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Employees can simply photograph a receipt and key details are captured automatically, ready to create their claim. Less typing and fewer manual steps make expenses quicker to submit while helping keep information accurate from the start.

Build expense policies into the process

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Set mileage rates, subsistence allowances, meal limits and approval rules around your organisation's policies. Give employees clearer guidance when they submit expenses and help managers apply your rules consistently.

Keep approvals moving

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Route expense claims to the right people automatically, with notifications and reminders when action is needed. Managers can review claims quickly, reducing unnecessary delays and helping employees get expenses processed sooner.

Manage expenses wherever work happens

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Employees can submit expenses and managers can review and approve them through mysdworx, wherever they’re working. Make the whole process easier to manage without waiting until someone is back at their desk.

 

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Keep accurate records & stay in control

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Keep expense, VAT and mileage information securely in one place, with reporting that gives you a clearer picture of organisational spend. Make records easier to access when HR or finance needs them for reporting, reviews or audits

Accreditations and recognitions

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Let's talk

Get in touch today to discover how our expense managment module can improve your HR operations.  
 

  • Contact us for sales enquiries or a demo.
  • Your questions answered by one of our experts.
  • You will be contacted within 2 business days.

If you have a support question as a customer or employee, you can find your answer here.

Expense Management FAQs

Managing expenses within your HR solution helps keep employee information connected, reduces duplicate administration and gives HR, payroll and managers better visibility of workforce-related costs and activities.

Employees can easily register expenses via mobile or PC by taking pictures of receipts and filling in details directly in the system. The tool can read entries on the receipt, so you don't have to fill in all the information manually. If you have used an electric car, you can register this and thus calculate CO₂ emissions. Everything is stored digitally and connected to the right person and cost center.

Yes, Expense takes into account different currencies with daily exchange rates and calculates daily allowances automatically.

SD Worx helps organisations streamline expense management as part of a connected HR and payroll experience. Employees can submit expenses faster, managers gain better visibility and organisations benefit from improved control and reduced administration. Expense Management is part of the SD Worx HR solution, helping organisations manage expenses alongside employee data, absence, onboarding and other people processes. This creates a more connected and efficient experience.

Yes. Organisations can configure mileage rates, meal allowances, expense categories, spending limits and approval workflows to reflect their own policies and requirements.

Employees simply take a photo of a receipt using their mobile device. The software automatically captures key information from the image, reducing manual data entry and speeding up expense submissions.